Activity Tracker

User Guide

Logging In

An administrator will either add you to an existing Family or create a new Family for you. Once your account is created you will receive an email with a link to set your password.

To log in, visit activities.landisfam.org, enter your email and password, and click “Login.” If you forget your password use the “Forgot Password” link to reset it.

Member Roles

There are three types of Member roles:

  • Administrators: Manage Family membership and all Activity information.
  • Users: Manage their own Activities.
  • Child: Children (or pets) cannot log in or manage activities but can be assigned activities by other Family Members.

Dashboard Overview

The dashboard is where you manage activities. Clicking on the tabs across the top of the page will display the list of Activities related to that view.

Agenda View

The agenda view displays a list of all uncompleted Activities for your Family, ordered by due date, ideal for finding all upcoming Activities. Filters are provided at the top for easier navigation and management.

Home

Displays Activities related to home maintenance, organized in sections according to the Activity interval. Each Activity has a name, owner, and due date.

Vehicle

Displays Activities related to vehicles, organized in sections, one for each vehicle. Each Activity has a name, interval, owner, and due date.

Health

Displays Activities related to health, organized in sections, one for each Family member. Each Activity has an appointment type, interval, owner, and next appointment date.

Personal

Displays Activities only visible to the logged-in member. Personal Activities are automatically owned by the Member and cannot be assigned to anyone else.

Historical

The historical tab displays a list of all completed Activities for your family, ordered by due date. This allows you to see when the last time an Activity was marked complete and who marked it complete. Filters are provided at the top for easier navigation. Note that this tool can only display who marked it complete and when, not who actually performed the Activity, or if they even did.

Activity Management

Change Owner

Administrators and Activity owners can change the owner by clicking on the owner’s name and selecting a new owner, except for Personal activities where the owner cannot be changed.

Change Due Date

Change the due date by clicking the current date and selecting a new one with the calendar widget.

Mark Complete

Mark an Activity complete by clicking the “complete” button. Activities regenerate based on their interval when completed.

Intervals

Details about intervals:

  • Weekly: Regenerates 7 days ahead of the current due date.
  • Monthly: Regenerates on the last Sunday of the next month.
  • Quarterly: Regenerates on the last Sunday of the next quarter.
  • Semi-annual: Regenerates 6 months ahead.
  • Annual: Regenerates 12 months ahead.

Deleting Activities

Administrators can delete an Activity by clicking the trash can icon. Personal Activities can be deleted by their owner.

Vehicle Management

Adding Vehicles

Administrators can add new vehicles using the “Add New Vehicle” button on the Vehicle tab. Keep nicknames concise for better mobile display.

Deleting Vehicles

Delete a vehicle by clicking the trash can icon next to its name.

Profile Management

Change Name

Update your first and last name, then click “Change Name” to save.

Change Email

Enter your new email and click “Change Email.”

Reset Password

Reset your password by entering the current password, your new password, and confirming it. Follow complexity rules as displayed.

Reminder Management

Enable/Disable Reminders

To enable or disable reminders, check or uncheck the "Enable Email Reminders" box in your profile and save the changes.

Set Timezone

When reminders are enabled, select your timezone to ensure reminders are sent at the correct time.

Customize Reminder Schedule

Modify the reminder schedule for each Activity interval by selecting how many days or weeks before the due date you want to be reminded. You can also set reminders for overdue activities.

Default Reminder Schedule

  • Annual: One month, one week, three days, on the due date, and one day overdue.
  • Semi-annual: Two weeks, one week, three days, on the due date, and one day overdue.
  • Quarterly: One week, three days, on the due date, and one day overdue.
  • Monthly: Three days, on the due date, and one day overdue.
  • Weekly: One day, on the due date, and one day overdue.
  • One-time: Three days, on the due date, and one day overdue.

Family Management

Current Family Members

Administrators can manage roles and add new Family Members.

Add New Vehicle

Add vehicles to the Family using the form provided. Keep nicknames concise.